Role: Full-time permanent position
Salary: £35 - £45k depending on experience
Location: Remote - UK, with quarterly visits to Edinburgh
Hey! 👋 We’re Valla. Every year, over 7.5 million adults in the UK face a legal problem, but too often, people can’t afford to pay a lawyer. Our AI-powered legal platform is built to solve this problem. Using Valla, consumers can collect evidence, manage their case, and connect with lawyers for fixed-priced advice.
We’re now growing monthly with 12,000+ users signed up and loads of positive feedback from both our users and the legal industry. With huge opportunities to expand, we’re looking for an experienced EA to support our founder and exec team as we grow. This role is perfect for someone who wants to get in at the ground level of a high-growth startup and work across the entire business with lots of variety.
As Executive Assistant, you will be the right-hand support to the CEO Danae Shell, helping her meet her daily and strategic priorities. Your day-to-day will include:
Acting as the primary point of contact for the CEO, managing and prioritising her communications and correspondence.
Organising and preparing for the CEO's meetings and events, ensuring she’s in the right place and has the necessary materials in advance.
Helping the CEO with sales outreach, including research, follow up on meetings and events and manage her activity in the company CRM
Helping to prepare for strategy meetings with the executive team, including finalising the agenda, any briefing docs that are needed, etc.
Managing and optimising her calendar and appointments to align with business priorities.
Supporting the wider exec team with scheduling and coordination
You’ll also help the CEO with ad-hoc special projects, which could range from market research, to organising an investor event, to helping brainstorm new TikTok videos.
If you want to get an idea of what Danae is like, here’s a video of her talking about her hiring philosophy.
• 3+ years experience as an Executive Assistant or in a similar support role - for example, you may have gained your experience in the events industry instead of as an EA - that’s great too!
• Proven ability to manage multiple priorities and deadlines - you can talk us through your system for managing busy inboxes / schedules/ etc.
• Strong written and verbal communication skills - you will be speaking on behalf of the CEO and ideally can show us how you can adapt to the “voice” of the different people you’ve supported.
• Excellent organizational and time-management skills - you can talk us through how you prioritise for yourself and for the people you’re supporting, and how you prevent tasks from falling through the cracks even when things get busy.
It would be a bonus (but not necessary to apply!) if you have:
Experience working with AI tools to augment / automate your work
Experience with startups
Experience working in an all-remote environment
While we normally offer flexible and part-time working, in this case we’re looking for someone who can mirror the CEO’s own work schedule of Monday - Friday during 9-5 business hours.
You’ll work remotely from home or a paid hotdesking space near home. Valla is a remote company founded in Scotland, so many of our founding team are based in Edinburgh and Glasgow. As part of your role, you’ll visit Edinburgh at least once a quarter to catch up with the team and also to work with the CEO (travel is paid). If you’re based near Edinburgh that’s a bonus, but not necessary.
As a remote team, we use Asana, Slack, Miro and Google Suites to communicate and coordinate with each other - you don’t need to know these specific tools, just experience working with similar tools.
• 33 days holiday
• Company pension scheme
• Fully remote working (UK-based)
• A supportive and collaborative team environment
Please do send a short covering note with your CV - just a couple paragraphs can make a big difference to helping us get to know you when reading your application!